Email Data Loss Prevention software offers an extra layer of protection by monitoring, detecting and taking action to prevent malicious or unintended sharing of sensitive data via email.
Protecting confidential data leaving your organization is essential for maintaining regulatory compliance and reducing the likelihood of security breaches.
Determining the most sensitive data that matters to your business will allow you to prioritize your data protection strategies and implement the appropriate solutions.
1. Preventing data loss
If your company utilizes email, it’s essential to invest in an Email Data Loss Prevention solution that can protect sensitive data. It plays a pivotal role in combatting cybercrime and accidental data loss.
No matter how well-trained, policies and encryption you have in place, mistakes still happen. This is particularly true for organizations that store Personal Information in emails; any misstep can result in compliance violations and data breaches.
Material Security’s Email Data Loss Prevention feature scans employee mailboxes and detects sensitive information (like PII, financial reports, source code) that may be stored in unprotected email accounts. With Single Sign On (SSO), Multi-Factor Authentication or custom verification methods your organization can approve access requests and bring these messages back to their original location in the mailbox – helping ensure your sensitive data isn’t accessible by unauthorized users or malicious insiders. Ultimately this helps protect your data while avoiding potential fines for data breachs.
2. Preventing insider threats
Email Data Loss Prevention (EDLP) allows organizations to protect insider threats by blocking confidential and restricted data from leaving the network. This is especially crucial for firms in highly regulated industries like healthcare or finance.
In contrast to external attacks, which are typically detected and prevented by traditional cybersecurity solutions, insider threats are much harder to identify and stop. They may originate from various sources such as former employees, contractors or business partners with access to sensitive data.
To protect against this threat, implement policies that regulate privileged account creation and management, session monitoring and recording, workflow approvals and logging of privileged access activities.
Organizations can utilize behavioral analytics to detect suspicious user behavior and compare normal online activity with abnormal patterns. This may alert them to issues like credential abuse, unusual access patterns and large data uploads.
3. Preventing accidental data loss
The email dlp can be an effective weapon in the fight against data loss. It helps guard against phishing scams, data exfiltration and accidental leaks of personal information, among other potential risks.
Phishing occurs when hackers send fake messages to employees in an effort to obtain sensitive information such as Social Security numbers or bank account details. Once this data has been obtained, the hackers use it to gain access to a business’s network.
Education of employees regarding the potential risks of sending sensitive data outside their company’s network is a necessary step in avoiding accidental data loss.
Education and Email DLP settings can help reduce this risk. DLP software monitors outgoing messages for unusual recipients and scans attachments to look for files containing sensitive data. It may also alert users if they send unencrypted passwords, SSNs or other sensitive data outside their company’s network.
4. Preventing data breaches
Email is a ubiquitous way to share information, but it also has the potential for data breaches. Tessian platform data indicates that organizations with 1,000 or more employees send an average of 800 misdirected emails annually – making it all too easy to accidentally send sensitive company info through these misdirected messages.
Email business data loss is a well-known risk, so businesses must do everything possible to prevent it. This includes adhering to email data loss prevention best practices, informing users about security risks and protecting email servers in order to keep sensitive data safe while in transit.
Email DLP helps businesses avoid costly and time-consuming data breaches by prohibiting employees from sending or sharing sensitive business information outside the organization. Furthermore, email DLP allows organizations to automatically encrypt confidential data before it leaves, thus decreasing the risk of leaks.